Salisbury Foundation Trust


Internal Reference Number: FOI_4728

Date Request Received: 19/11/2018 16:41:26

Date Request Replied To: 10/12/2018 08:25:35

This response was sent via: By Email

Request Summary: Digital health

Request Category: Private Individuals

Question Number 1:
Does your Trust have a policy relating to shadow IT and feral systems. If yes, can you provide a copy of that policy?
Answer To Question 1:
Question Number 2:
Has your Trust carried out a recent audit of shadow IT and feral systems?
Answer To Question 2:
Question Number 3:
If Yes, can we have a copy of that audit? If No, will you provide an estimate of the number of such systems in your Trust?
Answer To Question 3:
Well in excess of 10,000 Access and Excel databases/spreadsheets. A significant number of these are databases which are used for training. We do not have an itemised inventory
Question Number 4:
If you are unable to identify ALL shadow IT and feral systems, will you explain how you intend to meet your obligations under GDPR?
Answer To Question 4:
The Trust is in the process of commencing a data discovery assessment to re-categorise and classify all data held within the organisation.
Question Number 5:
Do you have a picture of how many feral systems adhere to NHS national data standards?
Answer To Question 5:
All systems containing patient data comply with the NHS number requirements unless data has been pseudonymised or anonymised
Question Number 6:
Are shadow systems currently covered under your trust’s Cyber Security policies and IG Toolkit?
Answer To Question 6:
Cyber Security Policy is currently under review. IG Toolkit no longer exists.
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Our staff at Salisbury District Hospital have long been well regarded for the quality of care and treatment they provide for our patients and for their innovation, commitment and professionalism. This has been recognised in a wide range of achievements and it is reflected in our award of NHS Foundation Trust status. This is afforded to hospitals that provide the highest standards of care.

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