Salisbury Foundation Trust

FOI_6009

Internal Reference Number: FOI_6009

Date Request Received: 21/01/2021 12:41:32

Date Request Replied To: 12/02/2021 13:12:17

This response was sent via: By Email

Request Summary: Rota Supplier Information

Request Category: Private Individuals

 
Question Number 1:
Does your organisation use any third-party software to support the creation of staff rotas? If yes, please state the name of the supplier. (a rota is a pattern of shift work with no individuals attached to it. A rota is used to form a blueprint of compliance or rules based on working patterns for a department, team or unit e.g. to create junior doctor rotas compliant to the 2016 Junior Doctor contract. Rotas are not to be confused with rosters (when shifts are allocated to workers))
 
Answer To Question 1:
Yes
Allocate - eJobplan
Rotamap - CLW Rota for Anaesthetic Department
 
Question Number 2:
Out of the following options, which staffing groups are rotas utilised for via your Rota system?
a. Medical- Consultants
b. Medical- Junior Doctors
c. Nursing and Healthcare Assistants (HCAs)
d. Admin and Estates
e. Scientific, Therapeutic & Technical (STT) Staff and Allied Health Professionals (AHPs)
 
Answer To Question 2:
a. Medical Consultants
b. Medical - Junior Doctors
 
Question Number 3:
What is the contract start date for your rota supplier? (dd/mm/yy)
 
Answer To Question 3:
eJobplan/eRota - 01.04.2020 - 31.03.2021 (with option to extend)
CLW Rota - 09.12.2019 - 08.12.2021
 
Question Number 4:
What is the contract end date for your rota supplier? (dd/mm/yy)
 
Answer To Question 4:
eJobplan - 01.04.2020 - 31.03.2021 (with option to extend)
CLW Rota - 09.12.2019 - 08.12.2021
 
Question Number 5:
What was the annual cost of your rota supplier for the financial year 19/20 (April 2019 - March 2020)?
 
Answer To Question 5:
eJobplan/eRota - £41055 ex. VAT
CLW Rota - £11, 750 ex. VAT
 
Question Number 6:
Are there any exit costs incurred for changing rota supplier? If yes, please state the exit cost
 
Answer To Question 6:
CLW Rota - Not in contracted terms
eJobplan/eRota - Not in contract terms
 
Question Number 7:
What framework was used to procure the rota supplier? Please state the specific name of the framework e.g. G-Cloud, HealthTrust Europe, etc
 
Answer To Question 7:
G-Cloud 11 Framework Agreement (RM1557.11) - CLW Rota

HealthTrust Europe LLP Framework Agreement for the provision of Enterprise Level Information Communication Technology (ICT) Solutions for hardware, software, programs, applications, security, computer science, managed services, consultancy, support and associated services – 2019 (reference number: SF050716) - eJobplan/eRota
 
Question Number 8:
Is your Rota supplier the same as your rostering supplier?
 
Answer To Question 8:
eJobplan/eRota is the same supplier as our eRoster system
 
Question Number 9:
Does your rota system integrate with your rostering system?
 
Answer To Question 9:
CLW Rota - No

eJobplan/eRota- No
 
Question Number 10:
Does your rota system integrate with your organisation’s Payroll system?
a. If so, is the integration with payroll through an open API?
 
Answer To Question 10:
CLW Rota - No
eJobplan/eRota- No
 
Question Number 11:
What other third-party systems does your rota system integrate with?
 
Answer To Question 11:
CLW Rota - None
eJobplan/eRota - None
 
Question Number 12:
Is your rota system used for the creation of rotas?
 
Answer To Question 12:
CLW Rota - Yes
eJobplan/eRota - Yes
 
Question Number 13:
Is your rota system used for the validation of rotas after they have been created?
 
Answer To Question 13:
CLW Rota - Yes
eJobplan/eRota - Yes
 
Question Number 14:
Does your rota system provide exception reporting? (Exception reporting is the formal mechanism that workers can use to register variations from their agreed work schedule, in terms of their working hours and training.)
 
Answer To Question 14:
CLW Rota - No
eJobplan/eRota - Yes
 
Question Number 15:
Does your rota system automatically send completed rota patterns to the associated worker?
 
Answer To Question 15:
CLW Rota - Yes
eJobplan/eRota - No
 
Question Number 16:
Does your rota system provide online rota approval that can be accessed by multiple teams?
 
Answer To Question 16:
CLW Rota - No only used by one team

eJobplan/eRota - No
 
Question Number 17:
Are there two separate teams in place at the organisation for supporting your rota system and your rostering system?
 
Answer To Question 17:
Yes
 
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